13 Productivity Tools For Nonprofit Professionals

April 1, 2019

By Johanna Weiermann

We have all wished for more hours in a day, whether it be to complete a task, achieve a goal, or meet a tough deadline – but nonprofits have a unique responsibility to be productive. Why? Because supporters, donors and volunteers entrust us with time and money to make a difference with minimal overhead.

Waste in a nonprofit is not just time and money forgone; it can also lead to a lack of trust and impact your ability to achieve your social mission.

Luckily, there are tools to help. We’ve compiled a list of 13 productivity tools for collaboration, day-to-day operations, social media and content creation – including helpful features, pricing (nonprofit discounts), and apps.

Collaborate with your team

1. Slack for internal communication

Everything from event planning and important documents to team photos and announcements: they all live tidily together in Slack.

With features such as group channels, private messaging, polls, to-do reminders, and mobile conferencing all in one searchable interface, Slack can be a one-stop-shop for team collaboration.

Pricing: Slack For Teams is available for free, paid plans from $6.67/month per user (billed annually), 85% discounts for NGOs available

 

2. Trello for task management

Trello is a free tool for visual task management with a focus on flexibility. It can work just as well for your own personal to-do list as it does for managing large projects.

One of the most popular ways to use Trello is with the Kanban method. This involves visually moving a task through different stages until it’s complete. By seeing what tasks you have To-Do, In Progress and Done, the visual board can give you a real-time view of your progress so you can easily see how you’re tracking.

Pricing: Free, forever, additional overviews, integration and security from $9.99 per user/month (when paid annually), discounts for registered non-profits and educational institutions available upon request

 

3. Mindmeister for brainstorming

Mindmeister takes your organization’s mind-mapping to the next level. This tool allows you to collaborate with unlimited team members and see changes in real-time. Nonprofits can use Mindmeister to facilitate virtual brainstorms and share ideas visually.

Pricing: Free for up to 3 mind maps, Business packages from $7.49/month per user, special NGO and academic plans available upon request

 

Pricing & Nonprofit Discounts:

Slack

Trello

Mindmeister

INTERNAL COMMUNICATION TASK MANAGEMENT BRAINSTORMING

Slack For Teams is available for free

Paid plans from $6.67/month per active user (billed annually)

Free, forever

Additional overviews, integration and security from $9.99 per user/month (when paid annually)

Free for up to 3 mind maps

Business packages from $7.49/month per user

Nonprofit discount of up to 85% Nonprofit discount available upon request Nonprofit discount available upon request
        
       
     

 

Uplift your day-to-day

4. NordVPN for cyber security

Working for a social cause can often mean travelling and not always with secure networks. NordVPN can help provide a safe way to stay online and available while on the move. This tool protects your IP address so you can feel at ease accessing personal and work accounts on the road, using public Wi-Fi, keeping your browser history private and blocking unwanted ads.

Pricing: Paid plans from $2.99 per month (when purchasing a 3 year plan), 30-day money-back guarantee

 

5. WeTransfer for file sharing

WeTransfer is an online file-transferring platform which allows you to share files up to 2GB with your colleagues anywhere in the world. The free version is easy to use and ads are non-intrusive. Integrations are also available with other productivity tools such as Slack.

Pricing: Free, forever. WeTransfer Plus subscription from USD$120 per annum

 

Pricing & Nonprofit Discounts:

NordVPN

WeTransfer

CYBER SECURITY FILE SHARING

Paid plans from $2.99 per month (when purchasing a 3 year plan)

30-day money-back guarantee

Free, forever

WeTransfer Plus subscription from USD$120 per annum

Nonprofit discount available upon request No discount for nonprofits
       
     

 

Boost your social media

6. Hootsuite for social media management

Managing social media can become chaotic when posting regularly and planning ahead across multiple channels. Hootsuite can help you manage your social media activity by facilitating content curation, automating workflows, scheduling posts and helping you track their success with real-time data.

Pricing: Free 30 day trial, paid plans from $39/month

 

7. Canva for social media design

To paraphrase an old adage – a well crafted graphic speaks a thousand words. Canva is a drag-and-drop tool designed to simplify the process of creating graphics for social media, even for the least creatively-inclined.

If you need more visual guidelines, check out our recent blog highlighting 3 must-know design principles for social media.

Pricing: Free, forever. Additional features and graphics in paid plans starting from $9.95 per user/month (when paid annually)

 

8. Landscape for social media resizing

Social media image sizing can be a laborious process. Landscape makes it easy and can give you time that can be better spent.

Simply upload the JPG/JPEG, PNG, or GIF file to Landscape, select which networks it’ll appear on, and the tool will resize it for you. This tool is free of charge and available here.

Pricing: Free, forever

 

Pricing & Nonprofit Discounts:

Hootsuite

Canva

Landscape

SOCIAL MEDIA MANAGEMENT SOCIAL MEDIA DESIGN SOCIAL MEDIA RESIZING

Free 30 day trial

Paid plans from $39/month

Free, forever

Additional features and graphics in paid plans starting from $9.95 per user/month (when paid annually)

Free, forever

Nonprofit discount available upon request Premium plans free for registered nonprofits N/A
    
   

 

Create visual content

9. Pexels for free stock images

Pexels offers a vast selection of free and high quality stock images captured by passionate photographers, which allow you to complement and convey your message.

Pricing: Free, forever

 

10. Magisto for professional videos

57% of people who watch nonprofit videos go on to make a donation^. Magisto can help you create customizable videos for your nonprofit, adding a human dimension to your cause that resonates with your audience, without having to be an expert in video editing.

Pricing: Premium plan = $4.99/month (paid annually), professional plan = $9.99/month (paid annually), business plan = $34.99/month (paid annually)

 

11. Mapme for building interactive maps

This tool helps you build interactive maps with ease – no coding skills needed. Mapme allows you to add locations, photos, videos and 360 tours with custom categories and filters. By creating your own maps, you can help your supporters visualize the scale and geography of your nonprofit’s impact.

Pricing: Free evaluation account, paid plans from $29/month (paid annually)

 

Pricing & Nonprofit Discounts:

Pexels

Magisto

Mapme

FREE STOCK IMAGES PROFESSIONAL VIDEOS BUILDING INTERACTIVE MAPS

Free, forever

Premium plan = $4.99/month (paid annually)

Professional plan = $9.99/month (paid annually)

Business plan = $34.99/month (paid annually)

Free evaluation account

Paid plans from $29/month (paid annually)

N/A No discount for nonprofits Nonprofit discount available upon request
 
    

 

Copy editing

12. Grammarly for spell-checking content

Grammarly’s AI-powered writing assistant helps you compose more concise, mistake-free content. The free version detects critical spelling and grammar errors to ensure that every message your nonprofit delivers is high quality and professional.

Pricing: Free, forever. Paid subscriptions from USD$11.66/month (when paid annually)

 

13. Evernote for note-taking

Evernote is an all-in-one note-taking tool that can help you declutter your thoughts and organise your ideas wherever you are. This tool makes your note-taking paperless, which not only has a positive environmental impact, but also makes writing, accessing and storing important information easier.

Pricing: Free, forever. Paid subscriptions from $9.99/month

 

Pricing & Nonprofit Discounts:

Grammarly

Evernote

SPELL-CHECKING CONTENT NOTE-TAKING

Free, forever

Paid subscriptions from USD$11.66/month (when paid annually)

Free, forever

Paid subscriptions from $9.99/month

Nonprofit discount may be negotiable Nonprofit discount available upon request
        
        

 

Each of these 13 productivity tools are designed to make your life easier, but too many can hurt more than help. It’s important that you evaluate and decide which tools best support the way your team works, so you can enable productivity based on your specific needs. By strategically implementing these tools, you can help your nonprofit work smarter, not harder towards your social goals.

 

Johanna Weiermann supports 180 Degrees Consulting in her role as a Global Marketing Director. She draws from a specialized background in environmental responsibility through her MSc programme of International Fashion Management. Johanna began her career in marketing, product management and procurement to learn the rules of the game, before switching to organizations with a social and/or environmental impact, such as Dariadaria/Dariadeh, Magdas/Caritas and, most recently, as a lecturer (GCU London, BU London) for Responsible Marketing and Business Ethics. 

 

^According to Nonprofit Source, 2018
*All prices are in AUD if not specified otherwise 

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